Finance & Accounting Support Specialist

Job description

OVERVIEW Axiom Space is a human space exploration company, building era-defining space infrastructure and delivering technology-driven solutions that will empower civilization to transcend Earth. Beginning with Axiom Station, successor to the International Space Station, the company is pioneering a next-generation orbital settlement that will foster groundbreaking innovation and research in microgravity and drive the global space economy of tomorrow. Today, guided by the vision of leading humanity's expansion off planet, Axiom Space is the principal provider of commercial human spaceflight services and developer of advanced spacesuits for the Moon and beyond. For more information about Axiom Space, visit www.axiomspace.com. Axiom Space fosters a work environment inclusive of all perspectives. We are the pioneers of commercial space, leading the transformation of low-Earth orbit into a global space marketplace. Our mission-driven team is seeking a bold and dynamic Finance & Accounting Support Specialist who is fueled by high accountability, execution horsepower, and driven to understand our world, science/technology, and life itself, for the benefit of all on Earth and beyond. POSITION SUMMARY Axiom Space is a fast-paced, highly complex work environment, and we’re looking for a resilient, high-energy Finance & Accounting Support Specialist to join our team. This role combines corporate travel administration, end-user training, accounts payable support, and executive expense review. You’ll partner with department leaders and office management to keep daily financial operations accurate, compliant, and on schedule. The ideal candidate is self-directed and dependable, communicates clearly, exercises sound judgment, and handles sensitive information with discretion. You thrive in a fast-moving environment and take pride in getting the details right. KEY DUTIES & RESPONSIBILITIES Corporate Travel Administration · Process approved travel requests through the Navan travel portal · Own, document, and continuously improve the travel approval workflow · Reconcile the corporate travel credit card monthly · Update the company travel policy as needed and partner with Internal Communications to share changes company-wide Travel Training & End-User Suppor t · Develop training materials, including user guides, job aids, and presentations, covering booking, approvals, expense reporting, and policy compliance · Deliver training to travelers, approvers, and arrangers through live sessions, onboarding, and refreshers · Update training content whenever the travel policy, workflow, or system functionality changes · Serve as the first point of contact for travel questions, and identify recurring issues that call for additional training or process changes Accounts Payable & Expense Support · Support accounts payable processes, including invoice review, expense report review, and record maintenance · Review executive expense reports for accuracy, policy compliance, and proper coding · Submit purchase requisitions and maintain related records for all Finance, Accounting, and Executive expenses · Support the AP team during month-end close (approximately five days each month) · Prepare and distribute recurring and ad hoc travel and general spending reports at the request of Finance & Accounting managers Collaboration & Professionalism · Build responsive working relationships with the AP Manager, VP of Accounting, Business Managers, and other office leaders · Always maintain strict confidentiality, particularly with executive expense information · Perform other duties as assigned QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education & Experience Required Qualifications · High school diploma or GED · Strong written and verbal communication skills, with the ability to explain processes clearly to internal staff and external vendors · Comfort presenting to and training individuals and groups · Ability to work independently with minimal supervision and exercise sound judgment · Exceptional attention to detail and accuracy · Ability to work on-site Preferred Qualifications · 3 to 5 years of finance, accounting, or administrative support experience · Experience developing and delivering training or user documentation · Proficiency with Microsoft 365, ERP systems, and expense management platforms · Experience managing or improving workflows across multiple systems · Start-up experience What Success Looks Like · Travel requests are processed promptly, and the monthly card reconciliation is accurate and on time · The travel approval workflow is clear, documented, and runs smoothly across systems · Travelers and approvers understand their responsibilities, training materials stay current, and policy exceptions and common errors decline over time · Invoices, expense reports (including executive expenses), and purchase requisitions are complete, properly coded, and audit-ready · Month-end tasks and travel and spend reports are delivered on deadline · Managers and executives see you as a reliable, discreet, and proactive partner Core Skills · Passion for space and the mission · Entrepreneurial, growth mindset · High EQ and ability to collaborate within teams and cross-functionally · Tech-solutioning in using systems and tools to move smarter and faster Core Competencies: Embody our core values of leadership, innovation, and teamwork. In addition, to perform the job successfully, an individual should demonstrate the following competencies: · Accountability · Technical Rigor · Execution Discipline · Pride of Delivery WORK ENVIRONMENT: Generally, an office environment, but can involve inside or outside work depending on the task. Requirements · This position may require access to export controlled technical data or technology subject to NASA regulations, International Traffic in Arms Regulations (ITAR), or Export Administration Regulations (EAR). In accordance with U.S. export control laws, final candidates may be required to undergo additional export control screening to determine eligibility for access. Meeting these requirements is a condition of employment. · Management has the prerogative to select at any level for which the position is advertised · Must be willing to work evenings and weekends as needed to meet critical project milestones Physical Requirements · Work may involve sitting or standing for extended periods (90% of the time) · May require lifting and carrying up to 25 lbs. (5% of the time) · Equipment and Machines · Standard office equipment (PC, phone, printer, etc.) Axiom Space is proud to be an equal opportunity employer. Axiom Space does not discriminate on the basis of race, regional color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with disability, or other applicable legally protected characteristics.