Workplace Experience Coordinator

Job description

Welcome to Planet. We believe in using space to help life on Earth. Planet designs, builds, and operates the largest constellation of imaging satellites in history. This constellation delivers an unprecedented dataset of empirical information via a revolutionary cloud-based platform to authoritative figures in commercial, environmental, and humanitarian sectors. We are both a space company and data company all rolled into one. Customers and users across the globe use Planet's data to develop new technologies, drive revenue, power research, and solve our world’s toughest obstacles. As we control every component of hardware design, manufacturing, data processing, and software engineering, our office is a truly inspiring mix of experts from a variety of domains. We have a people-centric approach toward culture and community and we strive to iterate in a way that puts our team members first and prepares our company for growth. Join Planet and be a part of our mission to change the way people see the world. Planet is a global company with employees working remotely world wide and joining us from offices in San Francisco, Washington DC, Germany, Austria, Slovenia, and The Netherlands. About the Role: The Workplace Experience Coordinator is the owner of the employee experience and the steward of our physical space at our Arlington office.. This is a high-impact, part-time role that is a hands-on blend of facilities management, vendor oversight, and community building, ensuring our Arlington office is a productive and welcoming destination for all Planeteers and guests. Reporting directly to the Director of Employee Experience, this role is the operational backbone of our Arlington hub. You'll ensure every aspect of our physical space, from facilities to culture, functions seamlessly to support high-value collaboration in our emerging regional market. Ideal candidates will have passion for creating unique experiences that drive collaboration and fun. This is a part-time , in-office position based in our Arlington, Virginia office 3 days per week, on Monday, Tuesdays, and Thursdays. Impact You’ll Own: Act as the primary liaison between Planet, the building manager, and all service vendors (e.g., HVAC, plumbing, electrical). Manage and triage all facilities-related tickets (Jira, Landlord Portal) with strict SLAs. Manage the local office safety program, conduct regular building walkthroughs, and administer physical security, including badge access, visitor management, and emergency preparedness. Coordinate with the IT team on network troubleshooting, and ensure the seamless operation of critical office equipment. Own the end-to-end inventory management process for all office supplies and kitchen stock, utilizing checklists to maintain appropriate par levels. Own the daily relationships and service quality for all key office vendors (janitorial, catering, supplies, specialized services). Manage contract renewals in conjunction with the Director of Employee Experience. Manage the local office operating budget, process invoices, track expenses, and ensure timely payment to all vendors. Lead the planning and execution of all local office culture events and "moments of connection," proactively designing experiences that build morale and drive face to face engagement (e.g., wellness programs, themed gatherings, holiday parties). Own and manage all local office communication channels (Slack, Workplace Calendar, weekly digest, month-at-a-glance), ensuring employees are always aware of events, policies, and maintenance schedules. Act as the primary coordinator and host for large internal and external onsites, ensuring A/V, room setup, and catering logistics run flawlessly. What You Bring: 4+ years of experience in an administration role (such as Workplace or Facilities Coordinator, Administrative Assistant, Front Desk Associate) within a dynamic environment. Ability to thrive and innovate in an ambiguous, emerging office environment, showing resourcefulness and a proactive approach to problem-solving. Ability to manage a budget, process invoices, and handle multiple vendor relationships simultaneously. Proficiency with Google Workspace (Calendar, Docs, Sheets); Knowledge and/or willingness to master facilities ticketing systems (e.g., Jira), Canva, and basic design software. What Makes You Stand Out: Ability to proactively identify needs and take action without explicit direction. Willingness to experiment and learn from both successful and suboptimal experiences to continuously improve the workplace. Ability to design and deliver employee engagement programs that strengthen collaboration and belonging across hybrid teams. Application Deadline: 11:45pm PT on the date stated below. Applications are reviewed on a rolling basis. This posting may be removed earlier than projected if a suitable pool of applications has been received. For this reason, we recommend applying as soon as you are able to. Benefits While Working at Planet: These offerings are dependent on employment type and geographical location, based upon applicable law or company policy. Comprehensive Medical, Dental, and Vision plans Health Savings Account (HSA) with a company contribution Generous Paid Time Off in addition to holidays and company-wide days off 16 Weeks of Paid Parental Leave Wellness Program and Employee Assistance Program (EAP) Home Office Reimbursement Monthly Phone and Internet Reimbursement Tuition Reimbursement and access to LinkedIn Learning Equity Commuter Benefits (if local to an office) Volunteering Paid Time Off Compensation: The US hourly salary range for this part-time position at the commencement of employment is listed below. Additionally, this role might be eligible for discretionary short-term and long-term incentives (bonus and equity). The final salary range is determined by job related experience, skills and location. The range displays our typical hiring range for new hire salaries in US locations only. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. US National Salary Range $23.80 — $29.76 USD San Francisco Fair Chance Ordinance Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Why we care so much about Belonging. We’re dedicated to helping the whole Planet, and to do that we must strive to represent all of it within each of our offices and on all of our teams. That’s why Planet is guided by an ultimate north star of Belonging—dreaming big as we approach our ongoing work. If this job intrigues you, but you’re thinking you might not have all the qualifications, please... do apply! At Planet, we are looking for well-rounded people from around the world who can contribute to more ways than just what is listed in this job description. We don’t just fill positions, we aspire to fulfill people’s careers, most excited about folks who are motivated by our underlying humanitarian efforts. We are a few orbits around the sun before we get to where we want to be, so we hope you’re excited to come along for the ride. EEO statement: Planet is committed to building a community where everyone belongs and we invite people from all backgrounds to apply. Planet is an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. Know Your Rights. Accommodations: Planet is an inclusive community and we know that everyone has their own needs. If you have a disability or special need that requires accommodation during the hiring process, please reach out to accommodations@planet.com or contact your recruiter with your request. Your message will be confidential and we will be happy to assist you. Privacy Policy : By clicking "Apply Now" at the top of this job posting, I acknowledge that I have read the Planet Data Privacy Notice for California Staff Members and Applicants , and hereby consent to the collection, processing, use, and storage of my personal information as described therein. Privacy Policy (European Applicants): By clicking "Apply Now" at the top of this job posting, I acknowledge that I have read the Candidate Privacy Notice GDPR Planet Labs Europe , and hereby consent to the collection, processing, use, and storage of my personal information as described therein. AI in Our Interviewing Process : Planet is committed to providing an exceptional interview experience for all candidates. We currently use Metaview to better focus on candidates and less on trying to capture notes. As such, with the candidate's consent, select interviews may be recorded and include a "Planet AI Notetaker" for transcription and summarization purposes. Should an interview involve use of AI interview technologies, the candidate will receive notification and have the ability to opt out both in advance and/or real-time. Opting out will not affect one's candidacy. Candidate AI Policy : Planet embraces Artificial Intelligence (AI) tools, and we encourage its responsible use. We understand that candidates may use various resources, including AI tools, to prepare for interviews and assessments. However, during any live interview stage or when actively completing assessments for this position, the use of AI tools—e.g. Large Language Models (LLMs), deep fake technology, etc.—is strictly prohibited unless explicitly prompted by an interviewer or assessment instructions . If you are unsure about acceptable use, please contact your recruiter for clarification. If an AI tool or similar technology is desired as an accommodation, please contact accommodations@planet.com with your request for assistance. Your message will be confidential, and we will be happy to assist you. Violation of this policy may result in disqualification of your application.