Executive Assistant - Boltline Leadership Team

Job description

At Stoke, we believe a thriving space economy will enable a vibrant, sustainable, and equitable future here on Earth. That is why we’re building Nova, our fully and rapidly reusable launch vehicle. Designed for daily flight, Nova tackles the core challenges of space transportation by reducing cost, increasing availability, and improving reliability. By radically lowering launch costs and increasing flight cadence, we’re helping create a truly scalable space industry. Our team is mission-driven, collaborative, and empowered to take ownership of their work. If you want to work alongside some of the most dedicated and talented people on Earth, we’d love to have you join us. Description Reusable launch systems are the key to seamlessly connecting Earth and space. As an Executive Assistant supporting Boltline at Stoke Space, you will serve as a trusted partner to the General Manager and provide coordinated support to the leadership team. You will help leaders prioritize their time, stay prepared, and follow through on commitments. This role combines GM-level expectations for judgment, discretion, and initiative with the varied, hands-on support required in a startup environment. Working closely with Business Operations and Stoke Space partners, you will anticipate needs, create structure, and own executive, administrative, and workplace coordination from request through completion . You must be ready to stay focused, move fast, self-direct, and learn on the fly.  Responsibilities Executive Support and Prioritization Manage the GM’s calendar and coordinate scheduling across the leadership team, using an understanding of business priorities to resolve conflicts and protect time for critical work Anticipate preparation needs, deadlines, and scheduling issues; surface tradeoffs early and recommend practical solutions Coordinate travel, itineraries, expenses, and related logistics , including adjustments when plans change Handle sensitive business and personnel information with sound judgment and discretion; communicate professionally on behalf of leaders when authorized Leadership Meetings and Follow-Through Coordinate leadership meetings, planning sessions, business reviews, and offsites, including scheduling, agendas, materials, rooms, and logistics Partner with meeting owners to ensure inputs arrive on time and leaders have the information they need before discussions Capture decisions and action items as needed, maintain organized records, and follow up with owners on commitments and deadlines Help prepare and organize presentations, briefing materials, and internal communications for executive review Team, Visitor, and Workplace Coordination Organize team events, all-hands meetings, customer and partner visits, and other activities that support a productive workplace Coordinate visitor arrangements, meeting spaces, catering, and onsite logistics with Boltline and Stoke Space partners Support office and facilities needs , supplies, vendor scheduling, purchases, and employee onboarding logistics in partnership with the responsible teams Startup Operations and Special Projects Take ownership of varied administrative and operational projects, clarifying the outcome, coordinating contributors, and carrying work through completion Build simple, repeatable processes, templates, and checklists that improve coordination as the company grows Identify gaps, recurring friction, and upcoming needs; recommend improvements and act within agreed authority Balance support requests across leaders, making priorities and capacity tradeoffs visible when needs compete Qualifications 5+ years of executive administrative experience, including direct support for a GM, CEO, or comparable senior business leader Experience supporting multiple executives and navigating competing priorities in a fast-moving organization; startup or growth-stage experience is strongly preferred Excellent judgment, discretion, attention to detail, and written and verbal communication skills Strong calendar, travel, meeting, and event coordination skills, with a record of anticipating needs and following through reliably Comfort working with incomplete information: you ask useful questions, recommend a path forward, and adapt as priorities change A hands-on approach and willingness to handle both complex coordination and everyday administrative tasks Proficiency with productivity and collaboration tools, including calendars, email, documents, spreadsheets, presentations, and shared workspaces Ability to build effective relationships across leadership, employees, external partners, and shared-services teams Benefits Equity – We know that our employees are the reason we succeed. To give everyone a stake in our future, we are pleased to offer equity in the form of stock options to all regular, full-time employees. Comprehensive benefits program including subsidized medical, dental, and vision insurance Company-paid life and disability insurance 401(k) plan with employer match 4 weeks’ Paid Time Off Holidays – 10 days (including an end-of-year closure) Paid Family/Parental Leave On-site gym or monthly wellness stipend (depending on location) Dog friendly offices! Compensation Target Levels: Level 2 Range: $58,065 - $87,150 Our job posts are intentionally written to attract a wide variety of experience levels, and we make decisions about the right fit on a per-candidate basis. Your actual level and base salary will be decided based on your specific experience and skill level. ITAR Requirements To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S. (i.e., current Green Card holder), or protected individual as defined by 8 U.S.C. 1324b(a)(3). Equal Opportunity The Company is an Equal Opportunity Employer, including with respect to disability and veteran status. It is committed to compliance with all equal opportunity laws, including the Immigration and Nationality Act (INA) and Title VII. It does not discriminate on the basis of nationality, race, citizenship, immigration status, or any other protected class when it comes to employment practices, including hiring. Employment at the Company is contingent upon satisfactory completion of reference and background checks, and on your ability to prove your identity and authorization to work in the U.S. for the Company. Employees must comply with the United States Citizenship and Immigration Services employment verification requirements, and, therefore, they must complete an Employment Eligibility Verification Form I-9 at the start of employment and re-verify authorization to work periodically. Separate from this I-9 process, as noted above, this position entails access to certain technology and technical data that is restricted under U.S. export control laws and regulations. Employment or continued employment may be conditioned on your legal authorization to work with or have access to export control materials as necessary to perform your job. Candidate Rights & Accommodations If you require a reasonable accommodation to complete the application or participate in the interview process, please contact careers@stokespace.com . Requests will be handled in accordance with applicable laws. Please do not include medical or other confidential information in your initial request. For more information about your rights, please refer to the "Know Your Rights" notice here . E-Verify Stoke Space uses E-Verify to confirm the identity and employment eligibility of all new hires. For more information on the right to work, please refer to the poster here .