AP Specialist

Job description

Impulse Space is seeking an AP Specialist who is familiar with internal controls and processes of Accounts Payable. The AP Specialist will create processes and procedures to maintain the vendor history and process payments to vendors. • Ensure all invoices and payments are processed accurately and timely using the ERP system • Maintain both Vendor and Customer data bases In ERP System • Address all inquiries directed towards Accounts Payable functions in a timely fashion • Create Policies and Procedures surrounding AP function and vendor maintenance • Work with the Financial Analyst to develop and establish rules to preserve cash flow • Generate accurate accruals at month-end and monitor actuals received against it • Assist in Month-end and develop process related to ensure quick AP Close • File of Indirect tax Returns and Annual filings such as 1099 • Complete new vendor packets, ensuring proper supporting information is compiled • Communicate with vendors and customers to resolve any inquiries or discrepancies • Maintain a process to ensure the integrity and accuracy of AP data. prepare monthly reconciliations • Ensuring consistent and accurate GL coding • Handle Account Payable month-end journal entries and Accounts • Participate in and contribute to the financial audit process including preparation of audit schedules related to Accounts Payable • Partner with third-party tax service provider to ensure timely reconciliation and review of quarterly and year-end tax filings • Complete ad hoc projects • Bachelor's degree in Accounting or Finance • 2+ years of demonstrated experience in Accounts Payable • Demonstrated proficiency with Microsoft Office (Word and Excel) • Knowledge of Indirect taxes, for eg. Sales Tax • Understanding of internal controls over initiation, authorization, processing, recording, and reporting of AP transactions • Ability to handle sensitive and confidential information appropriately